The program includes many standard BSA special awards but you can add your own local or custom awards as well. Scoutbook is your go-to tool to ensure not a moment is missed - Camping Nights and Volunteer Hours: This is the killer. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Easily create login settings for each of your members and assign them to a User Group. Detailed tracking of fundraiser sales and payment collections. Scouting units have many people who they need to keep in contact with on a regular basis. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. And if your Scouting adventures take you Easily import your data from TroopMaster 2016 so you can get started in your new program. @VictoriaMorgan - there is no such upload available to IA. Learn more. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. The program includes standard BSA training courses but you can add your own local or custom courses as well. parents to track advancement and stay connected to their unit! ok, thanks. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. I only did this for the active scouts. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Your unit roster Scouts and Adults should already be in Scoutbook. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Control which areas of the database each user group can view and/or edit and which members they can access. The program includes standard BSA training courses but you can add your own local or custom courses as well. This topic was automatically closed 7 days after the last reply. This data will need to be manually added to Scoutbook. For example a single service project with 50 hours of service. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Things like short vs. formal first names, misspellings, etc can affect the matching. Step 2: Go to Menu and Click. Select area: Adult Data .jumbotron .section-inner { In 2016 they had an automated process for importing some Scoutbook export/backup files. Quickly add activities to your database for regularly occuring events such as weekly meetings. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. Select "MM/DD/YYYY" as your date format. I wrote a custom Python program to convert the data to CSV. You cannot delete them. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Visit I wasnt aware of this. Post unit announcements to your website, home page, and newsletter. Choose from either a dark or light theme for your site. We are also using Troopmaster for Advancement. One of the hardest parts about converting from Troopmaster to Press the Export button to create a file. Parse the exported adult data file into something appropriate for Scoutbook. NOT for former scouts. Allow your members to register and pay for upcoming activities quickly and easily. I think we may just need to remember to do a weekly email. Then, you would include that adult on any mailings. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Easily promote all of your scouts to the next grade and the beginning of each new school year. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. when used in Scouting Forum discussions. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Easily stay in contact with your unit through email. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. so what is the recommended way to get those nights into his IA activities log? This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. You signed in with another tab or window. existing advancement data straight from Scoutbook into a fun and Scoutbook provides access to valuable tools and Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. can all be specified for each activity. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. My troop is also migrating to Scoutbook from Troopmaster. Now its all right here in Scoutbook! We just had to enter some updates. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. You will need to manually move this data. This is how most parents are kept notified of upcoming events. The following compares general information and features for notable Boy Scout Troop Management Software. It seems that you have far greater control over your data (and Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. It might be a way to avoid manual maintenance. Credit toward Camping, Hiking, Service, etc. To do this, sign into Scoutbook and select My Dashboard. We use the SOAR feature to imbed Scoutbook in a SOAR window. To me, activities are events, not advancement. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. sometimes the act of leading can get lost in the act of The first file you should transfer from ScoutBook is the Scout file. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Activity levels such as Unit, Den, and Individual allow you to categorize your activities. I dont think Troopmaster supports exporting activities either. Are you sure you want to create this branch? Edit and manage activities and events for your unit. With Scoutbook you can create customizable calendar of events, Special features built into the software allow for easier management of LDS Boy Scout units. height: 500px; Select "Scout Data" as your area. You can upload your data using our generic CSV templates. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Powered by Discourse, best viewed with JavaScript enabled. Some of the data transfered over, (merit badges, etc.). We are not fully done yet. on getting data out of Troopmaster and massaging it into the right The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Scouts. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Track details for service and activity totals for members transferring to your unit from a previous unit. height: 500px; Ive played around in Scoutbooks but cant figure out input side of it. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Units should not be entering MBCs. The program comes with a number of built-in activity types but you can add your own custom types as well. Easily import your data from PackMaster 2016 so you can get started in your new program. We are about to begin our migration from TM to ScoutBook as well. The process of migrating from Troop Master to Scoutbook has been very rough for us. reporting, limiting the amount of time actually spent with Go to your unit page in Scoutbook. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. We have more than 65 scouts. that would need to be transferred into Scoutbook. excellent time to start. This topic was automatically closed 7 days after the last reply. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. We are also using Troopmaster for Advancement. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Select the unit whose scouts you wish to export. organizing meetings for the year, to preparing for the next From Track details for service and activity totals for members transferring to your unit from a previous unit. I only did this for the active scouts. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Let TroopMaster do the work for you and complete all of these cards automatically. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. We are now manually entering all 250 events into Internet Advancement. I converted our Troop over from TM to SB last fall. Merit Badge Counselors: This is currently an unknown. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". hard-copy resources. devices. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). can all be specified for each activity. They are auto-magically added via the scout and adult registration process. Welcome! We only support uploading advancements.csv file imports. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Cookie Notice Or you can go to individual Scout Advancement pages and add them that way. Our troop is currently using SOAR for calendar and email notifications. certainly import your Troopmaster files and Scoutbook does support Select area: Scout Data In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Its surprising to me that there is no bulk import feature for these activities. Moving forward, we would input the data into IA instead of TroopMaster. In that case, camping nights for the past 2 years should be entered per campout. Good to see this can be integrated. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. This article is not all-inclusive. Its also possible that there will be scout/parent access to the IA2 interface. Click "Add All>>", Adult.txt file: In the end we had about 250 events! You can import advancement partials and certain logs into Scoutbook as well. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. there are just too many different combinations to make that feesible. There is currently no import capability for the activity logs. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? trainings and leadership resources and so much more! Add custom fields to the database to track details for items not included on the standard data tracking screens. Troopmaster stopped exporting data for in-progress awards several years ago. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. For example, the activity log interface is filed under advancement, rather than events. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. adult.py However, I believe that all adult leaders (and possibly adult unit participants?) This took a while. There are several versions of Troopmaster. For example a single service project with 50 hours of service. What is the Log In as Den Leader For? Easily import your data from Scoutbook to get started managing your records in PackMaster. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Welcome! Reports: Advancement Rules Checking. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). and Lisa. Transitioning to Scoutbook from a Third Party Application (SB). Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. As of today there is no way to enter merit badge counselors that I know into Scoutbook. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Step 4: Select Application Manager. (SB), What do the red icons mean at the top of the Scoutbook pages? However, you could (in theory) create a single 60-night entry. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. I had to do this by hand. That is by design. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. The BSA does not permit units to access advancement data for former Scouts. There is nothing more rewarding than helping Scouts through This forum has a treasure trove of great info Scouters helping Scouters! If your pack, troop, crew, or ship is already using Scoutbook, records. Control which areas of the database each user group can view and/or edit and which members they can access. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. www.my.scouting.org account. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Step 3: Go to the Unit Scout receiving the transfer, and click. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Former scout information will have to be kept in Troop Master for historical purposes if needed. Troop Roster: Make sure that all the list of scouts and adults is accurate. Edit activity, attendance, and other details on your unit's activities. unit, giving every leader more of what they need most: TIME. I am aware from reading previous posts that there is not a direct transfer of camping nights. I have exported the service hours and camping nights from TroopMaster into PDF. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. If not, How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links Im not sure if I can pull similar reports from IA. You will need to manually move this data. You can All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Powered by Discourse, best viewed with JavaScript enabled. Thanks! Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. There was a problem preparing your codespace, please try again. I think it's also faster) if you import the data in the csv format Edit and manage activities and events for your unit. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? I have exported the service hours and camping nights from TroopMaster into PDF. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. The Scouting app is available for download on This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. I recommend using Quick Entry to make this task easier. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. If you do this, keep in mind is will mess up nights for . General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. The app was built just for Scouts and their parents and pulls You should treat this as a starting point and Gone are the days of juggling den leader guides and other I am a competent Python programmer. Credit toward Second/First Class, Camping, Hiking, Service, etc. This contains information about each adult leader in your troop. Helps ensure more accurate data entry. If they do not, thats a good proposal to make to them. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. From here you can search for Merit Badge Counselors. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Quickly add activities to your database for regularly occuring events such as weekly meetings. Further, we perform service go camping, hiking, and do other activities for their own sake. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Note that you also do not add scouts and adults. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. This took a while. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. For more assistance, see the getting started guides here. If nothing happens, download Xcode and try again. Easily promote all of your scouts to the next grade and the beginning of each new school year. I can convert this data into any format that is needed. We have ~65 scouts and years of activities to migrate. This will take many hours. It may not be as onerous as expected. Easily stay in contact with your unit through email. As a result, the pseudo-adult-leader method might not work. Step 5: Click on Pending Acceptance. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. And Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. sign in I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. What is Den Leader Experience? If not, what have others here done to accomplish these things? This forum has a treasure trove of great info Scouters helping Scouters! Easily create groups of members to include on specific reports. How To's, and so much more! the Scouting experience is a journey like none other. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). expected by Scoutbook. tracking advancement, milestone achievements and all the fun Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Reddit and its partners use cookies and similar technologies to provide you with a better experience. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. It is this initial migration/import to get things started that is needed. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Adults. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. At this time I have no idea what IA2 platform means. Scoutbook scheduled calendar reminders have been temporarily disabled. A tag already exists with the provided branch name. Scouting units have many people who they need to keep in contact with on a regular basis. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g.

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